Job Description

Job Description

Job Description

We’re looking for an organized, proactive Real Estate Assistant to support our Listing and Transaction operations at Florida Lifestyle Realty. This is a hands-on, detail-oriented role that keeps our agents, clients, and files moving smoothly from first call to closing day.

Our ideal candidate thrives in a fast-paced environment, loves keeping things organized, and approaches each day with a positive, “how can I help?” mindset.

This is an in-office position and will be operating on a flexible schedule not to exceed Monday–Friday, 9:00 AM–3:00 PM.

We are a small, close-knit team with a supportive culture and high standards.

You’ll love this role if you enjoy being the person who makes things happen - the calm in the storm, the one who notices what others miss, and the first to raise your hand to help. If you prefer repetitive work or need constant direction, this likely isn’t the right fit.

$18 - $22 hourly

• Manage all contract-to-close paperwork and deadlines for multiple transactions
• Communicate clearly with agents, clients, lenders, and title companies
• Track milestones, organize files, and ensure compliance with brokerage and state requirements
• Keep our systems updated and accurate
• Jump in with a “yes, I can help” attitude whenever needed
• Provide daily administrative support to our Listing and Transaction Coordinator
• Update CRM and internal systems with new listings, contracts, and milestones
• Assist with property marketing, scheduling photos, ordering signs, and ensuring listings go live accurately
• Monitor deadlines, follow up on missing items, and support smooth closings
• Handle a variety of office and customer service tasks as needed

• A naturally upbeat, positive person who focuses on solutions over problems
• Someone who values accuracy, consistency, and integrity
• Excellent written and verbal communicator
• Comfortable interacting with clients and agents daily
• Proficient with digital systems and file management
• Strong attention to detail and excellent follow-through
• Warm, professional communication, both written and verbal
• Solution-oriented personality and team spirit
• Comfortable juggling multiple priorities with accuracy and composure
• Tech-savvy and organized (Google Workspace, CRM experience helpful)
• Real estate license preferred, but not required
• Prior experience in real estate, customer service, or administrative support is a plus
• Valid driver's license and reliable vehicle required

At Florida Lifestyle Realty, we’re more than a brokerage; we’re a community. Our boutique approach prioritizes personalized support and growth, creating an environment where individuals thrive.

Guided by the leadership of extremely successful Jackie Griffin, who understands the challenges of the industry firsthand, we’ve built a culture rooted in integrity, empathy, and resilience. We are passionate about strengthening our community, from supporting local businesses to fostering meaningful connections that reflect the vibrant Florida lifestyle.

Core Values:

• Live life with integrity and always do the right thing
• Embrace and drive change, while staying on top of market trends
• Be humble and grounded
• Build a positive team with a family spirit
• Continuous growth through training and experience
• Setting goals and working to our fullest potential to achieve them
• Work hard and play hard
• Live a balanced and meaningful life

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