Job Description

Our client is a global leader in litigation and personal wealth management. The seek an Office Manager who will oversee daily operations for the San Francisco office while working collaboratively with other U.S. Office Managers on firmwide projects and initiatives. Responsibilities include managing office supplies and equipment, organizing filing systems, overseeing vendor services, coordinating employee-related matters, and planning office events and receptions.

Responsibilities:

• Oversee day-to-day office operations including facilities, equipment, file systems, supplies, messenger services, security, and vendor management.
• Manage support staff scheduling, workflow, performance reviews, and disciplinary matters in coordination with the US Operations & Admin Support Manager.
• Administer new hire onboarding, coordinate office moves, and assist with travel arrangements, insurance, and emergency procedures.
• Monitor and maintain the office budget, approve routine purchases, and manage petty cash and check processing in coordination with the Controller.
• Support and maintain office telecommunications and computer systems in partnership with IT and Facilities.
• Assist with special projects, and provide occasional support for secretarial or paralegal tasks as needed.

Qualifications:

• Bachelor’s degree or equivalent experience, with knowledge of HR, operations, and purchasing.
• 3+ years of progressive experience in a law firm or professional services setting managing business operations.
• Strong analytical and problem-solving skills with the ability to recommend and implement practical solutions.
• Excellent interpersonal skills to build effective working relationships with attorneys, staff, and vendors.
• Strong organizational and communication skills, with the ability to manage multiple priorities and facilitate meetings.

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