Job Description

Job Title: Logistics & Operations Coordinator

Location: Aston, PA (On-site)

Employment Type: Full-Time

Want to apply?

Send your resume and (in lieu of a cover letter) a short video explaining 2 reasons why you’re a great fit for this position to hello@thebestphillyphotobooth.com with the subject line “L & O Coordinator Application.”

We are a dynamic and growing photobooth company specializing in providing high-quality, branded experiences at events of all kinds. We pride ourselves on creativity, professionalism, and delivering a seamless experience to our clients and referral sources.

Position Overview:

We are seeking a detail-oriented, tech-savvy, and highly organized Logistics & Operations Coordinator to join our team full time. This is a pivotal role responsible for managing the day-to-day logistics that keep our events running smoothly and our clients happy. You’ll be at the heart of operations—handling administrative tasks, coordinating staff, maintaining equipment, and driving our brand presence on social media.

Key Responsibilities:

• Social Media & Branding:
• Develop and maintain a consistent social media presence aligned with our brand standards.
• Plan and schedule posts, engage with followers, and create occasional content.

Client Communications & Admin:

• Manage incoming emails and inquiries with professionalism and clarity.
• Provide timely and effective communication with clients before and after events.
• Prepare and issue Certificates of Insurance and other event-related documentation.

Logistics & Scheduling:

• Maintain weekly event schedules and assign booth attendants to events.
• Communicate clearly with staff regarding responsibilities and expectations.
• Ensure all necessary materials and information are provided before each event.

Gear & Software Maintenance:

• Oversee and maintain photobooth hardware and software.
• Conduct routine checks and updates to ensure all systems are event-ready.

Studio & Event Operations:

• Primarily work out of our studios in Aston, PA.
• Occasionally operate photobooths at daytime events when needed.

Ideal Candidate Will Have:

• A degree in Business, Operations, Communications, or a related field.
• Experience in logistics, event planning, or small business operations.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with social media platforms and basic design tools (e.g., Canva, Google Workspace, Zoom, etc.)
• Tech-savviness and comfort troubleshooting hardware/software.
• A proactive, team-oriented attitude with the ability to work independently.

Perks & Benefits:

• Competitive salary based on experience
• Flexible work environment with opportunities for growth
• Creative and collaborative studio culture
• Hands-on experience in the fast-paced events industry

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