Job Description

Job Title: Expert QuickBooks Bookkeeper/Accounting

Seeking business office support for a dynamic, fastpaced, family-owner company. This role requires a versatile skills set, including Human Resources, Payroll, Accounts Payable/Receivable, QuickBooks required, Excel, and strong-problem-solving abilities. The ideal candidate will be highly adaptable, comfortable navigating shifting priorities, and capable of working effectively with individuals from diverse backgrounds.

Key Responsibilities

Bookkeeping & Accounting (Primary Focus)

Serve as the in-house QuickBooks expert, overseeing all bookkeeping functions across multiple companies.

Create, send, and track monthly invoices and account updates for tenants.

Manage and reconcile utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process tenant billings using a set formula.

Maintain accurate records of client accounts, outstanding balances, and payment histories.

Receive, sort, track, and deposit incoming payments.

Process tenant payment authorization forms, debit/credit card transactions, and issue receipts.

Generate and present routine, detailed financial reports for management.

Enter accounts payable data and prepare bills for payment.

Uphold strict confidentiality and data security standards in handling tenant and financial information.

Payroll

Data Entry

Bank Account Reconciliation

Credit Card Reconciliation

Administrative Support

Greet visitors and serve as the first point of contact for customers and guests.

Open, sort, and distribute daily mail.

Schedule appointments, maintain calendars, and coordinate meetings.

Draft and manage professional communications, including memos, emails, and reports.

Organize and maintain filing systems (digital and physical).

Support office and maintenance teams with projects and events.

Track and order office supplies as needed.

Qualifications & Skills

Expert-level knowledge of QuickBooks Online (required).

2+ years of billing/accounts receivable experience (highly preferred).

3+ years of administrative/receptionist experience (preferred).

High School Diploma/GED required; advanced education in accounting/finance a plus.

Excellent communication and interpersonal skills.

Strong organizational skills with meticulous attention to detail.

Ability to work independently while contributing to team goals.

Valid drivers license and reliable transportation required.

Compensation & Benefits

Salary: $45,000 $50,000 per year, depending on experience.

Paid Holidays.

After probationary period:

2 weeks Paid Time Off annually.

50% group health insurance coverage.

100% dental and vision insurance coverage.

This role is ideal for a seasoned QuickBooks professional who enjoys blending accounting responsibilities with administrative support. If you are proactive, honest, and motivated by accuracy and efficiency, we encourage you to apply.

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