Job Description

Job Description

Job Description

This is a Part-Time Position

Location: Chicopee Woods Elementary Club

25 hours per week

JOB SUMMARY:

The Data Clerk is responsible for maintaining accurate members records and data within the organization's systems. This typically includes tasks like registering members, tracking attendance, and updating member information in databases. Other additional duties may include, answering phones, providing assistance to members and staff, and handling other clerical duties like managing membership files.

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES:

• Ensure club member applications are filled out completely and correctly.
• Register members into an online system.
• Track daily attendance using KidTrax and Cayen databases and keep databases up-to-date.
• Maintain a daily attendance record in Excel as back-up.
• Answer the phone and provide proper assistance as needed.
• Assist with record keeping for grant compliance.
• Archive past membership files, start new membership files, and update current member files in accordance to program schedules.
• Clerical and all other duties as assigned.

EDUCATIONAL QUALIFICATIONS AND SKILLS:

• High school education or equivalent required.
• 1 year or more experience in administrative and clerical roles.
• Multi-line phone system experience.
• Basic computer skills and knowledge of Microsoft Office.
• Type 35-50 wpm.
• Excellent verbal and written communications skills.
• Ability to maintain organized records and files.
• Ability to ensure accuracy and completeness of data and records.
• High attention to detail.
• Ability to work independently with minimal supervision.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

As part of our commitment to maintaining a safe and drug-free workplace, candidates selected for this position will be required to undergo a pre-employment drug screening. The drug testing process will be conducted in accordance with all applicable laws and regulations, and the results will be treated with the utmost confidentiality.

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