Administrative Assistant Job at Phyton Talent Advisors, New York, NY

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  • Phyton Talent Advisors
  • New York, NY

Job Description

Our client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York Location

Responsibilities

  • Manage complex calendars in Outlook, including confirming internal and external meetings.
  • Schedule and coordinate meeting logistics such as catering, guest registration, conference rooms, and video connectivity.
  • Arrange domestic and international travel, including flights, hotels, and ground transportation.
  • Process and track business expenses in compliance with company policies; follow up on receipts and reimbursement status.
  • Serve as a gatekeeper by managing phone lines, screening calls, and relaying detailed messages.
  • Maintain and update data in Salesforce and other internal databases.
  • Support communications across management and business divisions.
  • Participate in special projects and initiatives as assigned by management.
  • Collaborate with administrative team members and provide backup support as needed.
  • Oversee general office functions including supply ordering and mail distribution.
  • Act as liaison with IT for onboarding new hires and troubleshooting technical issues.

Requirements

  • Minimum of 5 years of administrative experience; financial services experience strongly preferred.
  • Familiarity with Concur and prior experience managing travel and expenses.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Strong interpersonal, written, and verbal communication skills.
  • Professional, positive, and consistent demeanor; ability to work well under pressure.
  • Highly organized with strong attention to detail.
  • Ability to multitask, prioritize, and adapt quickly in a dynamic environment.
  • Demonstrated initiative, urgency, and conflict resolution skills.
  • Team-oriented with willingness to collaborate across business, IT, HR, and other departments.

Job Tags

Work at office,

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